Records Management Policy

A records management policy is the systemic control of all records, regardless of media, form their creation or receipt, through their processing, distribution, organization, storage, and retrieval to their disposition.

A records management policy should:

1. Ensure that only those essential records of continuing value are preserved
2. Establish safeguards against illegal removal, loss or destruction of the record
3. Define who is the responsible owner or creator of the record
4. Establish a detailed schedule for destruction of the record
5. Establish who on the Executive staff is the Proponent of the policy
6. Define the Roles and Responsibilities of all involved in the policy
7. Establish specific Procedures for those maintaining the policy as well as for those that follow the policy